Is there a way to apply the redactions made to documents that have started as 508 compliant, so that we do not lose 508 compliance. The use of portable document formats pdfs is popular for sharing information. The resources in this section were developed by federal agencies, and shared here for your convenience. For example, you could put disclaimer text at the bottom on your landing page, and also include it as a pdf. If your organization works with the federal government or aspires to do so, section 508 and ada website content compliance will have you on the right track. Advocate for the use of authoring tools and document converters that enable users to easily create accessible documents. Respectability staff nov 7, 2014 accessibility and etiquette webinars, webinars 0. When you use the indesign pdf export options print or interactive, the tagging, organizing, and bookmarking established in the layout become the tagging structure, order, and navigation scheme of the resulting pdf document.
Your production staff should use the programs builtin features and formattingfor example, for labeling. Nov 12, 20 two of the most widely used things affected by these changes where websites and portable document format pdf files. About section 508 compliant document conversion services. If your pdf is fairly simple a basic form then it will be fairly easy to make accessible. It is also used to freeze or lock content that should remain intact or in context with other information. This webinar discusses what this means for most organizations and the two options available to solve the problem. There is an extensive list of requirements for section 508 compliant pdf documents. The content of this webinar is a repeat of a session presented on january 31st from 1. Consider accessibility before you convert a document to pdf. By using the builtin features within microsoft office, to include powerpoint, you can avoid many of the most common mistakes related to accessibility.
Use action wizard to automatically make pdfs 508 compliant. We now have a section 508 compliant document ready to go. Document creators are responsible for section 508 compliance. The goal of this format and these products is to enable users to exchange and view electronic documents easily and reliably, independently of the environment in. Make a pdf document 508 compliant download make a pdf document 508 compliant. The builtin pdf converter will convert documents to pdf form, but the produced pdf is highly dependent on the original document s formatting. Section 508 was enacted to eliminate barriers in information technology, open new opportunities for people with disabilities, and encourage development of technologies that will help achieve these goals. A portable document format pdf is a file format created by adobe to create standard consistency when a document is physically printed from a standard printer. If no is the answer to any item, then the document is not 508 compliant. The checklist below, a series of tables, is based on the content of the pdf.
It is often recommended, however, that a more accessible way of distributing powerpoint slideshows is by exporting them into either portable document format pdf or hypertext markup language html. Section 508 and the ada mandates that pdf documents on your. To make an accessible pdf document, start by creating an accessible document in microsoft word and then use save as to convert it to a pdf. Free pdf download computer experience intermediateish date format use forum default automatically finds local network shares email alerts, motion detection, scheduled recording times, etc. Section 508 compliance accessible document solutions. Export as pdf with settings optimized for accessibility. S access board also offers valuable section 508 related resources via its section 508 best practices webinar series. The easy and ultimate guide to applying section 508. Introduction to section 508 and information and communication technology ict. Addressing compliance issues on pdfs can be complicated. Sep 29, 2015 this webinar will cover testing of portable document format pdf files for compliance with the section 508 standards.
Welcome to the webinar creating section 508 compliant electronic documents. Select ok, and a message will appear on the information bar alerting you that the file claims compliance pdfa standards. The goal of this format and these products is to enable users to exchange and view electronic documents easily and reliably, independently of the environment in which they were created. If using an authoring tool, make sure the tool is capable of generating accessible pdf documents that conform to pdf ua some do not. Use action wizard to automatically make pdfs 508 compliant by laura silva, marketing program manager suppose you have a few pdf files and you need to ensure that all of those pdf files are 508 compliant for users with disabilities. Oct 14, 2014 delivering section 508 compliant webinars made easy 1. If the pdf document contains 9 or more pages, bookmarks should be added. How to create a 508 compliant microsoft word document. There are issues with making it work well with adaptive technology, and of course the added costs associated with it. Overview of portable document format pdf the pdf format is the native file format of the adobe acrobat family of products. Commonlooks spring 2020 webinar series pdf accessibility and. Guidance developed by the accessible electronic documents community of practice aed cop.
Delivering section 508 compliant webinars made easy. Assistive software must be able to read elements on the screen to visually impaired users. How to create accessible microsoft powerpoint presentations. By using the builtin features within word, you can avoid many of the common accessibility mistakes. Any time you are preparing an electronic document that will be posted online or distributed via email, whether its an internal document or an external document, you need to follow the section 508 guidelines. Adobe has created a series of accessibility guides for adobe acrobat pro dc to assist content authors in creating accessible pdf documents. Weve put together a webinar to discuss these issues with you and provide pointers that will help make the process more efficient. Creating accessible, section 508 compliant pdfs with adobe. This webinar will explain how to create, test, and remediate pdfs to. In addition to section 508 requirements, hhs has policies, standards, and requirements for electronic documents that include but are not limited to the following. Note, much of this guidance predates the revised 508 standards. Keep in mind that the complexity of your pdf will determine the challenge of making it compliant. By using the builtin features within microsoft office, to include excel, you can avoid many of the most common mistakes related to accessibility.
Adobe acrobat section 508 accessibility training course. Q and a from webinar on how to make pdfs accessible on school. Create accessible digital products federal agencies are responsible for ensuring their information and services are accessible to persons with disabilities. If a user can select text or content with the mouse and copy it, then the pdf converter or a screen reader. How to create 508 compliant adobe pdf documents dau. Creation and remediation guides, practice documents and webinars. If adobe breaks the link, send me an email and i will provide the document.
How to make your powerpoint 2010 presentations 508. Ensure your employees and members of the public have equal access to your documentation, regardless of ability. How to create a 508 compliant microsoft word document dau. Ensure 508 compliance with an accessibility strategy achieving complete 508 compliance can be a complicated process to try and undertake on your own. Make pdfs from powerpoint 508 compliant about commonlook commonlook is a worldleading provider of software products and professional services enabling government agencies and corporations to meet their obligations for electronic document accessibility to achieve compliance accessibility standards. It covers both adobe indesign and adobe acrobat features to help meet those requirements. This video features creating tables, hyperlinks, checking ms. Make pdfs from powerpoint 508 compliant pdf accessibility. This setting could interfere with a screen readers ability to read the document, because screen readers must be able to copy or extract the document s text to convert it to speech. Government document remediation and training services adhere to section 508, 503 and 504 regulations of the rehabilitation act of 1973 quickly and methodically. Pdfs require 508 remediation as they are not accessible by screen readers.
Open the pdf youd like to make accessible with acrobat pro dc. It needs to be 508 compliant in order to comply with federal regulations and to promote equal access. So how do you itemize and audit these documents for accessibility compliance. Follow responsive design principles that support accessibility on different types of devices. This helps others identify which committee produced. Indesign accessibility guidelines for pdf publication. This course is designed to become familiar with, and come into compliance with, the federal governments ada section 508 accessibility regulations. Section 508 remediation government document remediation. Implementing section 508 in xsl fo using renderx xep software this document serves as a technical white paper showcasing the enhanced capabilities of renderx xep software for creating section 508 compliant pdf documents. Tips and resources to make documents, presentations and websites 508 compliant created july 2015 this document provides links to resources for making documents, presentations and web content 508 compliant. The media could not be loaded, either because the server or network failed or because the format is not supported. Title slide, with thumbnail on slide soutline pane showing title 2 if you want, you can add a subtitle or additional information in the field that says, click to add subtitle.
Creating an accessible section 508 compliant presentation. It is organized around specific learning objectives which are identified in advance, and which form the basis for relevant webinar content and interaction. We want you to know that whoever remediated those documents did a fantastic job. A beginners guide to section 508 and accessibility compliance. How to make an interactive form in microsoft word 2016 word 2016 tutorial 4952 duration.
The steps outlined in this paper will show how to make powerpoint presentations more accessible if they are to be distributed electronically. How to make your powerpoint 2010 presentations 508compliant. The below checklists are the official hhs accessibility checklists. Apr 05, 20 the document is available using the following url creatingaccessible pdf documentwwithadobeindesigncs6v3. Q and a from how to make website pdfs ada compliant webinar. Hear from our experts on how to make your pdfs accessible in two 30minute sessions.
Delivering section 508 compliant webinars meeting the challenge head on presented by. Making nwcg documents created in microsoft word compliant with section 508 requirements. Users with impaired vision can see those tooltips as they hover over the cells. We will include a highlevel overview of the basics and touch on more advanced topics in this 2part series. Ensure that people who are hard of hearing can fully participate through confertels section 508 compliant webinar platform with closed captions or real.
May 06, 2019 making files accessible the checklists are the official hhs accessibility checklists. Whether your company is required to be section 508 compliant or not, you can always adopt to broaden the scale of your webinar audience and extend your impact to people with disabilities. Bookmarks allow the reader to quickly navigate to points of interest within a pdf by linking to a specific page and view of that page. Is there a way to make a fillable pdf form 508 compliant. Section 508 and the ada mandates that pdf documents on your website must be accessible and standards compliant to a minimum wcag 2. Pdf accessibility assessment pdf accessibility and. Word tips pdf excel tips pdf powerpoint tips pdf microsoft accessibility checker pdf outlook tips pdf how to make your word 20 documents 508 compliant pdf.
How to take a scanned pdf document and make it 508 compliant. Ive got a fillable pdf form that needs to be made 508 compliant. A document author can specify that no part of an accessible pdf is to be copied, printed, extracted, commented on, or edited. The revised 508 standards include not just it tools and systems, but electronic content such as documents, web pages, presentations, social media content, blogs, and certain emails. The resulting pdf can be compliant if a screen reader can recognize the text and characters. Develop reusable accessible design templates to reduce the level of effort to create accessible electronic content. On demand video webinars pdf accessibility and compliance. During our recent campus suite academy webinar how to make your school pdf documents accessible and ada compliant, see webinar. In a live demo, our head of development, armin ortmann, will show you how the pdf compressor can be used to convert scanned documents. For accessible pdf files, the recommended format is the pdf ua format which complies with wcag 2. Refer to the following resources for assistance in creating 508 compliant documentation. Implementing section 508 in xsl fo using renderx xep.
Seven steps to creating an accessible powerpoint slideshow. Title slide, with thumbnail on slide soutline pane showing title 2 if you want, you can add a subtitle or additional information in. If you have the source files in word, would it be easier to fix a lot of these things in word before exporting to pdf. Im the doi section 508 program manager, and im joined by my colleague catherine emmett.
Tags alternative text color contrast screen flicker. Learn the basics of tagging for section 508 compliance. The recent section 508 refresh brought harmonization with the wcag 2. While adobe captivate section 508 output is compliant for navigation, make sure that other elements are also compliant in your project. Section 508 of the rehabilitation act requires that federal agencies electronic and information technology be accessible to people with disabilities. Tips and resources to make documents, presentations and. A webinar is an online learning event aimed at imparting knowledge and skills to a target audience, using voice audio, slides, screen sharing and text chat. Unfortunately,persons with disabilities, who utilize screen readers or other assistive technologies to read the content of pdfs, often cannot accessthe content because the documents are not section 508 compliant. This series of webinars will address a variety of issues associated with ensuring federal agencies have the knowledge they need to meet their obligations under section 508. You need to remove your name and replace with your committee name. Agencies use social media to promote their mission and to engage members of the public. How to create and test accessible pdfs accessibility online. Word document 508 checklist if you are responsible for creating or signing offclearing files, you can use this checklist as part of your process.
Making files accessible the checklists are the official hhs accessibility checklists. As needed, add fillable form fields and descriptions, and set the tab order. May 26, 2020 ada conferences home section 508 best practices webinar series. Mar 11, 2020 to check if a pdf document is accessible, you need a software like pdf validator which checks a pdf document for various accessibility standards like section 508, wcag 2. Creating section 508compliant electronic documents. If the current document isnt prepopulated select it, and then select microsoft word. With a commonlook pdf assessment in hand, organizations can understand the scope of work required to achieve.
So, why does your powerpoint presentation need to be accessible and section 508 compliant. At a high level, the process of creating accessible pdfs consists of a few basic stages. May 26, 2017 any and all digital communications that a company under section 508 jurisdiction creates must be 508 compliant. Anytime you are preparing an electronic document that will be posted online or distributed via email, whether its an internal document or an external document, you need to follow the section 508 guidelines. I regularly have to mark documents for redaction as part of processing freedom of information act requests. Many people within an organization are responsible for documents and communications that fall under section 508, as well as hiring or conducting business with contractors which must also be compliant. The document itself was created using renderxs software and it alone. The checklist from section a forward is based on the wcag 2. The focus of this webinar is on creating accessible ms word and portable document format pdf documents. This includes website content, emails, computer software, gaming systems, apps, and pdf versions of traditionally printed assets. Commonlooks spring 2020 webinar seriesfree pdf accessibility webinars. How to make my webinar section 508 compliant confertel. Another option would be to replicate your content in html.
Powerpoint document 508 checklist if you are responsible for creating or signing offclearing files, you can use this checklist as part of your process. The foa regulation in the us, canada and other countries in europe to provide accessible documents for handicapped people has become a new relevant topic across various companies. This software generates a certification report that tells you whether your pdf document is accessible or not. Making documents and presentations accessible for all respect. Creating accessible webinars end abuse of people with disabilities. Once you verify that thats selected, you select create pdf, and there it is.
If you have the information on your pdf on your live site as well, then you can still meet compliance standards. The webinar will begin with a short introduction to the subject of accessibility, with a focus on pdf documents where pdf ua is the iso standard. Section 508 compliant electronic pdf document services is a carrboro, nc, based document accessibility service specializing in conversion of any existing document to us government section 508 pdf ua1 compliant pdf. It is also used to freeze or lock content that should remain intact. How to create a 508 compliant microsoft excel document. In this document, we will demonstrate how to make a pdf section 508 compliant. Planning and hosting accessible webinars 2 federal legal requirements section 508 of the rehabilitation act requires federal agencies and private entities receiving federal funds to make electronic and information technology accessible to people with disabilities. How to make a pdf fillable 508 compliant form from a word. Narrative software uses the information from the accessibility table fields heading rows, columns, caption alignment and summary to produce a tooltip message for each table cell. How to take a scanned pdf document and make it 508. Explain the most important consideration for 508 compliance is plan for during the creation of the documents. Creating section 508 compliant electronic documents u. The make accessible action walks you through the steps required to make a pdf accessible.
Once saved, the conversion will process and you will receive a message confirming your file is now in the pdfa format. After selecting the pdfa 2b option, its time to choose where to save the file. The process of converting a document to become 508 compliant basically involves reformatting the whole document and becomes twice the amount of work. How to make pdfs ada compatible civicengage help center. Also, is there a way to make the redaction code information show up with 508 compliant alternate text.
It looks for common elements that need further action, such as scanned text, form fields, tables, and images. Well address a few possible strategies for meeting compliance standards when it comes to pdfs. These checklists will help you ensure compliance with the guidelines. It is just as easy to build a 508 compliant document as it is to create a non compliant one. So, we want to make sure that always we have that enable accessibility and reflow with tagged adobe pdf option selected. The series is cosponsored by the accessibility committee of the cio council, the u. These tips can be applied to various document formats such as microsoft word, powerpoint, and excel, as well as adobe pdf documents. We will cover the following items in this document. Watch the webinar this recorded webinar of the class provides stepbystep instructions to assist employees in creating accessible documents compliant with section 508. How to create 508 compliant microsoft powerpoint presentations. Making pdfs accessible section 508 compliant beacon blog. It prompts to address accessibility issues, such as a missing document description or title. Making nwcg document created in microsoft word 508 compliant. School websites are our business, so we have a vested interest in helping you comply.